Introduction to Total Cost of Ownership

The FPR is built around the concept of Total Cost of Ownership (TCO) to leverage the power and flexibility of existing tools. The two TCO simulation modelling tools that we recommend are:

1. SmartIT Total Cost of Ownership tool developed by the Consortium for School Networking (CoSN). It is a free and powerful Microsoft Excel-based tool

“Understanding the complete cost of your computing programs is a key step you must take before you can implement your strategic plan to provide better service for less. Total Cost of Ownership (TCO) is a methodology that allows you to measure and understand the costs of acquiring and maintaining all of your networks, computers, devices, and staff. A TCO assessment helps to set levels for annuals budgets, determine the effects of proposed changes in IT staffing or restructuring of operations to migrate to cloud services, or similar.”

The tool includes:

2. GeSCI TCO Tool
This tool is a TCO calculator for large scale deployments (nationwide or regionwide). You should use it if you want to calculate an accurate TCO, if you are preparing a funding proposal or if you are developing your national or regional budget. This tool is not for individual school cost calculation.